The Twin Platte Natural Resources District Board of Directors meeting was held at the
United Nebraska Bank Center Meeting Room, Second Floor, West Wing, 111 South Dewey Street, North Platte, Nebraska on July 8, 1999.
The meeting was called to order by Mr. Boyer at 7:40 p.m. CDT (6:40 p.m. MDT). A legal notice of the meeting
was published in the NORTH PLATTE TELEGRAPH. A news release containing the
agenda for the meeting and including the time and place was sent to the news media in
the District.
| BOARD MEMBERS PRESENT | BOARD MEMBERS ABSENT & EXCUSED | NRCS PERS PRESENT | |
|---|---|---|---|
| Jeff Baldridge | None | Mary Reece, Dist Cons | |
| Kent Boyer | Jeff Nicholas, Rge Mgt Spec | ||
| Dave Cotton | |||
| Bob Fear | OTHERS PRESENT | ||
| Todd Kramer | BOARD MEMBERS | Jim Goeke, UN-Con&Sur | |
| James Meismer | ABSENT | STAFF PRESENT | |
| Jim Rubenthaler | Roric Paulman | Kent O. Miller, Gen Mgr | |
| Doug Stack | Bill Carhart, Rge P Coor | ||
| Frank Svoboda | Ann Fisher, Wtr P Tech | ||
| Jerry Weaver | Ardis Lehmkuhler, Adm Asst |
The Public Forum of the meeting was opened. There were no comments, and the Public
Forum was closed.
Mr. Boyer reported that no Directors were excused.
Directors Notebooks Containing Information Items Available for Handout - Mr. Boyer
reported that each Director has a notebook containing information items that are available
for handouts for others attending the meeting. Mr. Boyer reported that the handouts are
on a table at the back of the room.
Documents for Review Prior to Action Scheduled Later on the Agenda - None were presented.
Request for Information - Mr. Miller reported that the Nebraska Association of Resources District's Insurance Committee had requested information from Directors of Natural Resources Districts and that a sheet listing the information requested would be passed around the Board table for each member of the Board of Directors present to provide the information requested.
Miscellaneous Information - Mr. Miller passed around the Board table a news article and thank you's received in regard to the District's water trailer.
None presented.
No report presented.
Minutes for June 10, 1999 Meeting - Mr. Boyer reported that the Minutes were in the
Directors' packet, and he asked if there were corrections or additions to the Minutes.
Mr. Stack moved that the Minutes of the June 10, 1999 Board of Directors meeting
be approved. Mr. Svoboda seconded the motion, and it carried.(Motion #1)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
USDA Natural Resources Conservation Service - Monthly Report -Mrs. Reece reported that in the Directors' Packet for information was a narrative report prepared by her and she reviewed her report. Mrs. Reece reported that in the Directors' Packet for information were reports of the resource assessment and relief efforts for the Sandhills range fire.
USDA Natural Resources Conservation Service - Programs - Wildlife Habitat Incentive Program - Mr. Boyer reported that each member of the Board of Directors present had reviewed the notebook containing the Conservation Plans for the Wildlife Habitat Incentive Program.
Mr. Cotton moved to approve the Conservation Plans for the USDA Wildlife Habitat Incentive Program for Tedd Slagle (320.0 acres) and to authorize the General Manager to sign the Conservation Plan as the District representative.
Mr. Baldridge seconded the motion and it carried. (Motion #2)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
USDA Natural Resources Conservation Service - Programs - Highly Erodible Lands Requirements - Mr. Boyer reported that in the Directors' packet for information were the listings of completed Highly Erodible Lands determinations. Mr. Boyer reported that each member of the Board of Directors present had reviewed the notebook containing the Conservation Plans for the Highly Erodible Lands Program.
Mr. Meismer moved to approve the Conservation Plans for the USDA Highly Erodible Lands Program for James C. Hecox (4.0 acres), Michael and Heidi Sheets (73.5 acres), and Samuel A. and Jody L. Most (5.7 acres) and to authorize the General Manager to sign the Conservation Plans as the District representative. Mr. Rubenthaler seconded the motion and it carried. (Motion #3)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
USDA Natural Resources Conservation Service - Programs - Conservation Reserve Program - - Mr. Boyer reported that each member of the Board of Directors present had reviewed the notebook containing the Conservation Plans for the Conservation Reserve Program.
Mr. Baldridge moved to approve the Conservation Plans for the USDA Conservation Reserve Program for Sandford D. Arnold (13.0 acres), Richard and Elaine Bode (5.0 acres), Leah L. Anderson (79.0 acres), Greald Fenwick (105.7 acres), Norman E. Frates (45.0 acres), Harry L. Geisert (106.1 acres), Lute Family Foundation Inc. (28.1 acres and 97.1 acres), and Gene R. Mitchell (85.0 acres) and to authorize the General Manager to sign the Conservation Plans as the District representative. Mr. Rubenthaler seconded the motion and it carried. (Motion #4)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
USDA Natural Resources Conservation Service - Programs - Environmental Quality Incentive Program - Mr. Boyer reported that each member of the Board of Directors present had reviewed the notebook containing the Conservation Plans for the Environmental Quality Incentive Program.
Mr. Rubenthaler moved to approve the Conservation Plans for the USDA Environmental Quality Incentive Program for Flaming Acre Inc./Lynn Flaming (969.0 acres) and to authorize the General Manager to sign the Conservation Plan as the District representative. Mr. Cotton seconded the motion and it carried. (Motion #5)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
Nebraska Board of Educational Lands and Funds - - No report presented.
Other Agencies - Mr. Miller reported that in the Directors' notebook and available as a handout for information was the National Association of Conservation District's newsletter "The District Leader" for June, 1999.
Mr. Rubenthaler, Subcommittee Chairperson, presented the report.
Range Program - District's 1999 Ranch Tour - Mr. Rubenthaler reported that Mr. Carhart had reported to the Subcommittee on options the staff are considering for a 1999 Ranch.
Tree Program - 1999 Report - Mr. Rubenthaler reported on the 1999 Tree Program. Mr. Rubenthaler distributed and reviewed a report showing a history of the tree planting program from 1973 to present. Mr. Rubenthaler distributed and reviewed a cost-share summary report.
Tree Program - Policies - No report presented.
Tree Program - 2000 Planning - Tree Stock - Mr. Rubenthaler reported on the anticipated availability of trees from Halsey and from Colorado. Mr. Rubenthaler reported that Halsey has not yet determined the charges for trees for 2000 for Districts.
Tree Program - 2000 Planning - Machine Planting - Mr. Rubenthaler distributed and reviewed reports showing the District's funds deficit for 1999 and the estimated funds deficit for 2000 utilizing the planting charges for 1999.
Mr. Rubenthaler moved the Land Resources Subcommittee's recommendation to the Board of Directors that the District's tree stock and handling charges be those set by the Halsey nursery and that the District's machine planting charges be set at $.45 per tree for 2000. Mr. Baldridge seconded the motion and it carried. (Motion #6)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
Tree Program - 2000 Planning - Hand Planting Services - Mr. Rubenthaler reported that John Nelson was planning to offer the services of hand planting trees in existing windbreaks in 2000.
Tree Program - 2000 Planning - Water Conservation Mulch Services - Mr. Rubenthaler distributed and reviewed a report of water conservation mulch installed in the District from 1991 to present. Mr. Rubenthaler reported that North Platte Lawn and Irrigation was planning to offer the services of installing water conservation mulch in 2000.
Cost-Share Programs - Nebraska Soil & Water Conservation Program - Policies - No report presented.
Cost-Share Programs - Nebraska Soil & Water Conservation Program - 1999 Report & 2000 Planning - Eligible Practices - Mr. Rubenthaler distributed and reviewed a listing of the Nebraska Soil and Water Conservation Program eligible practices. Mr. Rubenthaler reported that the current policy of the District provides that Practice NC-12, Windbreaks, parts F & G, Practice, NC-14, Planned Grazing Systems, part C, Practice NC-16, Windbreak Renovation, Practice NC-17, Irrigation Water Management, parts A & B and Practice NC-19, Repair of Practices, are not available for cost-share in the District. Mr. Meismer reported that the Nebraska Natural Resources Commission has recently added in Practice NC-17, Irrigation Water Management, part C, "or surface water source".
Cost-Share Programs - Nebraska Soil & Water Conservation Program - 1999 Report & 2000 Planning - Funding - Mr. Rubenthaler reported that the District's allocation for the 2000 Fiscal Year was expected to be similar to the $93,152.47 allocation to the District for the 1999 Fiscal Year. Mr. Rubenthaler distributed and reviewed charts showing the funds spent for each practice during the 1999 Fiscal Year and from January 1, 1977 through June 30, 1999. Mr. Rubenthaler reported that the District's policy for the 1999 Fiscal Year was that $35,000.00 will be reserved from July 1, 1998 to December 31, 1998 for Practice NC-12, Windbreaks and a maximum of $1,200.00 of cost-share funds will be allowed per cooperator for water conservation mulch or a drip irrigation system and that the District's policy was that $7,000.00 will be reserved from July 1st to September 30th for Practice NC-17, Irrigation Water Management for funding one contract in Keith or Arthur County and one contract in Lincoln or McPherson County with a maximum cost-share of $3,500.00 per contract.
Mr. Rubenthaler moved the Land Resources Subcommittee's recommendation to the Board of Directors that the District's Nebraska Soil and Water Conservation Program policies for NC-12, Windbreaks, be revised for the 2000 Fiscal Year as follows (Additions are underlined and deletions have a strikethrough line):
For July 1, 1999 to December 31, 1999 July 1, 1998 to December 31, $35,000.00 will be reserved for Practice NC-12, Windbreaks and a maximum of $1,200.00 of cost-share funds will be allowed per cooperator for water conservation mulch or a drip irrigation system.
Mr. Stack seconded the motion and it carried. (Motion #7)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
Mr. Rubenthaler distributed information and reported on proposed changes in Nebraska Soil and Water Conservation Program rules and regulations in regard to obligated and unexpended funds and in regard to the maximum amount of time permitted between approval of an application and the request for payment for completed practices. Mr. Rubenthaler distributed information and reported on a policy enacted by the Central Platte Natural Resources District in regard to the proposed changes in Nebraska Soil and Water Conservation Program rules and regulations.
Mr. Rubenthaler moved the Land Resources Subcommittee's recommendation to the Board of Directors that the District's Nebraska Soil and Water Conservation Program policies be revised as follows (Additions are underlined and deletions have a strikethrough line:
If an application for cost share through the Nebraska Soil and Water Conservation Program is approved by the Board of Directors after September 30th of any fiscal year beginning July 1, 1999, the applicant must complete the practice and submit the paper work required for the payment in sufficient time and no later than June 15th for the Nebraska Natural Resources Commission to process the completed application before the end of the fiscal year. An applicant's failure may result in the loss of all or part of the cost share. Applicants will be required to sign a document stating their knowledge of this policy and agreeing to the terms thereof.
Mr. Kramer seconded the motion and it carried. (Motion #8)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
Cost-Share Programs - Nebraska Soil & Water Conservation Program - Authority for Additional Practices - No report presented.
Cost-Share Programs - District Program - Policies - No report presented.
Cost-Share Programs - District Program - 1999 Report & 2000 Planning - Eligible Practices - Mr. Rubenthaler reported that the District's Cost-Share Program for the 1999 Fiscal Year provided cost-share for sealing abandoned wells. Mr. Rubenthaler distributed and reviewed a brochure and an application for the District's cost-share program for sealing abandoned wells.
Cost-Share Programs - District Program - 1999 Report & 2000 Planning - Funding - Mr. Rubenthaler distributed and reviewed a report of the funds spent for the District's cost-share program for sealing abandoned wells. Mr. Rubenthaler reported that $3,000.00 was allocated for the 1999 Fiscal Year for the District's cost-share program for sealing abandoned wells.
Mr. Rubenthaler moved the Land Resources Subcommittee's recommendation to the Board of Directors that the District provide $3,000.00 of cost-share funds for the sealing of abandoned wells within the District for the 2000 Fiscal Year using the current District guidelines. Mr. Cotton seconded the motion and it carried. (Motion #9)
Mr. Kramer seconded the motion and it carried. (Motion #8)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
No Report Presented.
No report Presented.
Executive Subcommittee
No report Presented.
Financial Statement - Mr. Miller reported that the Financial Statement for June,
1999 was in the Directors' notebook and available as a handout for information.
Accounts Payable - Mr. Meismer reported that the Accounts Payable report was in the
Directors' notebook and available as a handout, and that he had reviewed the Accounts
Payable and found the report to be in order.
Mr. Miller reported that the District's policy provides for seven scholarships annually for the Nebraska Range Youth Camp and for three scholarships annually for the Natural Resources Leadership camp for youth. Mr. Miller reported that the District considers other scholarship as requested and that the Budget provides for miscellaneous scholarships. Mr. Miller reported that during the June 10, 1999 Board meeting, that the Board had approved a scholarship of $239.00 for the registration fee, room and meals for Gerald Christensen, a teacher at the Adams Middle School in North Platte, NE to attend the Nebraska Forestry Short course that will be held at Chadron State College in Chadron, NE on August 9-13, 1999. Mr. Miller reported that Andrew Christensen, a teacher in Brule, NE has recently applied for a scholarship to attend the Nebraska Forestry Short course that will be held at Chadron State College in Chadron, NE on August 9-13, 1999. Mr. Miller reported that the accounts payable includes a check in the amount of $239.00 for payment of the scholarship approved for Gerald Christensen and a check in the amount of $239.00 for payment of a scholarship for Andrew Christensen if the Board wishes to provide Andrew Christensen a scholarship.
Mr. Meismer moved that the Financial Statement for June, 1999 be received and
placed on file for audit and that the Accounts Payable in the amount of $12,309.77 be
paid. Mr. Paulman seconded the motion, and it carried. (Motion #10)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman, Weaver
Budget Status - No report presented.
Bids/Proposals - Phone System - Mr. Miller reported that per District policy that he had announced during the May 13, 1999 Board of Directors meeting that proposals for a Phone System would be presented during the June 10, 1999 Board meeting. Mr. Miller reported that following discussion during the June 10, 1999 Board meeting, that the Directors agreed to delay action to the July 8, 1999 Board of Directors meeting and to request the General Manager to obtain additional proposals for Lucent systems. Mr. Miller reported that per District policy that he had announced during the June 10, 1999 Board of Directors meeting that proposals for a Phone System would be presented during the July 8, 1999 Board meeting. Mr. Miller reported that in the Directors' packet for information were the Phone System specifications and copy of letters to businesses inviting proposals. Mr. Miller reported that six proposals were received and that in the Directors' notebook and available as a handout was a report for the proposals received.
Mr. Meismer moved to accept the proposal received from Jerry Finke, Nebraska Communications, North Platte, NE for a Lucent Partner ACS R3.0 phone system with nine 18 Display sets, voicemail R5.0 and with installation, programming and training time for a total cost of $6,345.00 and to accept the $225.00 trade-in allowance for the District's Merlin phone system. Mr. Svoboda seconded the motion. (Motion #11)
Mr. Cotton moved to amend Motion #11 to add that the Administrative Secretary full time position be eliminated. Mr. Fear seconded the motion. (Motion #12)
Mr. Miller reported that the Administrative Secretary position had been vacant since August of 1997 and that he did not plan to fill the position.
Motion #12 carried.
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman,
Motion #11 as amended carried.
To accept the proposal received from Jerry Finke, Nebraska Communications, North Platte, NE for a Lucent Partner ACS R3.0 phone system with nine 18 Display sets, voicemail R5.0 and with installation, programming and training time for a total cost of $6,345.00 and to accept the $225.00 trade-in allowance for the District's Merlin phone system and that the Administrative Secretary full time position be eliminated.
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman,
Mr. Weaver reported that the Lincoln County Extension Service may be interested in the District's Merlin system.
Bids/Proposals Scheduled To Be Presented for Consideration During the August 12, 1999 Board of Directors Meeting - Mr. Miller reported that no bids/proposals were scheduled to be presented for consideration during the August 12, 1999 Board of Directors meeting.
Mr. Meismer reported that in the Directors' packet for information were the minutes for the June 8, 1999 meeting of the Nebraska Association of Resources Districts Board of Directors.
No report presented.
The Directors agreed they would like to have a tour and agreed to invite Mr. Paulman to host a tour at his farm.
No requests were presented.
Requests for Assistance - No requests were presented.
Cost-Share Programs - Nebraska Soil & Water Conservation Program - Mr. Miller reported that in the Directors' notebook and available as a handout was the monthly report. Mr. Miller reported that $6,635.00 was available.
Mr. Cotton moved to approve the July, 1999 report as presented and to approve the 8 new contracts:
Mr. Kramer seconded the motion, and it carried. (Motion #13)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman,
Cost-Share Programs - District Conservation Program - Sealing Abandoned Wells - Mr. Miller reported that in the Director's notebook and available as a handout was the monthly report. Mr. miller reported that $3,000 was available.
Mr. Rubenthaler moved to approve the July, 1999 report as presented and to approve the following new contract:
Mr. Meismer seconded the motion, and it carried. (Motion #14)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman,
Cost-Share Programs - District Conservation Program - Soil Sampling - No report presented.
Cost-Share Programs - District Conservation Program - Soybean Drip Oil - No report presented.
Cost-Share Programs - District Conservation Program - Irrigation Well Head Buffer Demonstration - No report presented.
Cost-Share Programs - Nebraska Buffer Strip Program - No report presented.
Tree Programs - No report presented.
Range Programs - No report presented.
Soil Conservation Programs - No report presented.
Wildlife Habitat Programs - No report presented.
Water Programs - Ground Water Program - - Mr. Miller reported that in the Directors' packet for information was a report of the use of the Water Trailer during the spring of 1999. Mr. Miller reported that five of the six monitoring wells approved to be installed at 5 sites in the South Platte, the North Platte and the Platte River valleys in Keith and Lincoln Counties to be funded by Natural Resources Enhancement Funds had been installed by Sargent Well Drilling Company and that the sixth would be installed later this summer. Mr. Miller reported that an agreement with Sargent Well Drilling Company had been executed to install during the summer of 1999 15 monitoring wells at 12 sites in a transect along Highway 83 from a point 4 miles south of North Platte, NE to a point 4 miles north of North Platte, NE to be funded by Natural Resources Enhancement Funds and that the Treasurer as authorize by the Board had paid Sargent Well Drilling Company prior to July 1, 1999 the estimated cost for installing the monitoring wells. Mr. Miller reported that in the Directors' notebook for information was copies of the agreements with Sargent Well Drilling Company.
Water Programs -Watershed Program - No report presented.
Water Programs - Platte River Activities - Cooperative Agreement Relating to Endangered Species - Mr. Miller reported that in the Directors' packet was information for meetings of the Governance Committee and for meetings of the Water Management Committee. Mr. Miller reported that he attends meetings of the Governance Committee and the Water Management Committee as his schedule allows with a priority for attending meetings of the Water Management Committee which he is a member. Mr. Miller reported that he is participating in meetings in Nebraska about the issues within Nebraska.
Water Programs - Platte River Activities - Cooperative Hydrology Study - Mr. Miller reported that in the Directors' packet was information for meetings of the sponsor for the Cooperative Hydrology Study.
Water Programs - Miscellaneous Information - Mr. Miller reported that in the Directors' packet was information in regard to the Enterprise Partners facility in Arthur County.
Regulatory Programs - Chemigation - Mr. Miller reported that during the June 10, 1999 Board meeting, that the Board had enacted a policy that the District shall deny an application for a Chemigation permit for an irrigation system in which any portion of the equipment passes directly over flowing waters of the state. Mr. Miller reported that in the Directors' packet for information was copy of a letter denying an application for a new Chemigation permit and copy of a letter denying an application for a Chemigation renewal permit due to a portion of the irrigation systems equipment passing directly over flowing waters of the state.
Regulatory Programs - Erosion and Sediment Control - No report presented.
Regulatory Programs - Ground Water Runoff - No report presented.
Information & Education Programs- Scholarship - Mr. Miller reported that the District's policy provides for seven scholarships annually for the Nebraska Range Youth Camp and for three scholarships annually for the Natural Resources Leadership Camp for youth. Mr. Miller reported that the District considers other scholarship as requested and that the Budget provides for miscellaneous scholarships. Mr. Miller reported that Faith Fisher, a 5th grade teacher in the North Platte, NE school system had attended the Wet, Wild and Treed Workshop June 9-11, 1999 and was applying for a scholarship of $50.00. Mr. Miller reported that in the Directors' packet for information was the itinerary for the Wet, Wild and Treed Workshop.
Mr. Meismer moved that the District provide a scholarship in the amount of $50.00 to Faith Fisher for attendance of the Wet, Wild and Treed Workshop June 9-11, 1999. Mr. Cotton seconded the motion, and it carried. (Motion #15)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman,
Legislation - Mr. Miller reported that in the Directors' packet was information the District has received from the Nebraska Natural Resources Commission and from the Nebraska Association of Resources Districts in regard to Legislation for the 1999 session.
Requests for Authorization to Travel - No requests were presented.
Personnel Reports - Mr. Miller reported that the staff prepares written reports for all activities that we participate in outside of the District. Mr. Miller reported that the recent reports were in the Directors' packet for information. Mr. Miller reported that the field staff prepares weekly reports of activities, contacts and mileage. Mr. Miller reported that the recent reports were in the Directors' packet for information.
Meetings and Dates of Interest - Mr. Miller reported that various items of information were in the Directors' packet and in the Directors' notebook and available as a handout.
Miscellaneous Information - Mr. Miller reported that various items of information were in the Directors' packet and in the Directors' notebook and available as a handout.
Preparation Schedule - Mr. Miller reported that in the Directors' packet for information was the schedule for preparing the 2000 Fiscal Year Budget for the District. Mr. Miller reported that the schedule provides for Board review of the first draft of the Budget during the June Board meeting which is the same schedule followed last year for the 1999 Fiscal Year Budget. Mr. Miller reported that the schedule provides the Board an opportunity to view the first draft of a Budget one-month earlier than the schedule that had been followed in previous years. Mr. Miller reported that the schedule for preparing the 2000 Fiscal Year Budget provides the Board four opportunities to review and discuss the Budget prior to final approval.
Second Review - Mr. Miller reported that in the Directors' packet was the second draft of a budget for the 2000 fiscal year. Mr. Miller reported that in the Directors' notebook and available as a handout was information for the Natural Resources Enhancement Funds and the 319 Project Funds in the 1999 fiscal year budget and the draft 2000 fiscal year budget. Mr. Miller reviewed the information for the Natural Resources Enhancement Funds and the 319 Project Funds in the 1999 fiscal year budget and the draft 2000 fiscal year budget. Mr. Miller reported that the draft 2000 fiscal year budget includes funds to replace the District vehicle utilized by the General Manager, which currently has 108,000 miles. Mr. Miller reported that in the Directors' packet was a request by him to discontinue the use of a District vehicle and be reimbursed for mileage driven for business of the District utilizing a personal vehicle.
Mr. Rubenthaler moved that the District's policies be revised as follows (Additions are underlined and deletions have a strikethrough line):
Directors and employees shall receive reimbursement for their actual and necessary expenses incurred in connection with their duties, including but not limited to, at educational workshops, conferences, training programs, official functions, hearings, or meetings, whether incurred within or outside the boundaries of the District. Board authorization is required for all staff or Director expenses for travel outside a 300-mile radius of the District or for travel that requires the individual to be out of the District more than three successive nights. Authorized expenses may include:
· Mileage at the rate allowed by the State of Nebraska for state employees or actual travel expense if travel is authorized by commercial or charter means, provided however that for out-of-state meetings, reimbursement shall be the lesser of actual mileage or the commercial costs for those directors or employees who elect to drive for which the compensation provided shall not increase as a result of driving
· Reimburse the General Manager for mileage driven for business of the District utilizing a personal vehicle. Reimbursement shall be for mileage driven for District business to points outside of a 4 mile radius of the District's offices.
and to authorize the Treasurer of the Board of Directors and the General Manager to supervise and execute the sale of the District vehicle currently used by the General Manager. Mr. Meismer seconded the motion and it carried. (Motion #16)
AYE: Baldridge, Boyer, Fear, Kramer, Meismer, Rubenthaler, Stack, Svoboda,
NAY: None
ABSTAIN: Cotton
ABSENT: Paulman,
There was no other business.
The meeting adjourned at 10:00 p.m. MST (9:00 p.m. MST).
KOM:MSOMIN1:Bmin0799
TWIN PLATTE NATURAL RESOURCES DISTRICT
Board of Directors Meeting Minutes - July 8, 1999